Registration
Registration is Open Now!
We are happy to announce that registration for the ESEB 2025 Congress is now open! We encourage you to register as soon as possible to take advantage of reduced fees and to plan your trip and accommodation in advance, as Barcelona tends to be very busy in August.
We will be delighted to welcome you all. Please read the information carefully and proceed with your registration promptly.
Registration Fees (taxes included)
| Category | Early Bird (03/02 – 17/06) | Regular Fee (18/06 – 03/08) | Late Fee (04/08 – 16/08) | Onsite Fee (17/08 – 19/08) | ONE DAY FEE |
| ESEB Member | €650.00 | €810.00 | €910.00 | €1,030.00 | €335.00 |
| ESEB Non-Member | €820.00 | €1,050.00 | €1,240.00 | €1,380.00 | €430.00 |
| Student | €420.00 | €520.00 | €620.00 | €670.00 | €215.00 |
| Exhibitor | €395.00 | €395.00 | N/A | N/A | N/A |
| Accompanying Person | €395.00 | €395.00 | €395.00 | €395.00 | N/A |
| *Invited Speakers | €420.00 | N/A | N/A | N/A | N/A |
- Invited speakers must complete their registration by 20 April 2025 to facilitate the preparation of the initial program layout. They will receive a specific registration link. Please do not use the generic link!
- All pre-registered participants who gained a 5% additional discount on Early Bird Fees will receive a special link with a unique discount code. Please, do not register through the general link!
- Exhibitors must have finalized their registrations by 3 August 2025.
- Payments must be made before each deadline to avoid rate changes.
- The ESEB Member Fee will be applied upon providing a valid ESEB membership number in the designated field during registration. Please ensure you have it ready. If you are not yet an ESEB member, you can join by using this link: https://eseb.org/society/eseb-membership.
- The Student Fee applies to undergraduate and PhD students with valid accreditation. Proof of status must be uploaded during registration. Please ensure you have it ready.
What Does the Registration Fee Include?
ESEB Member / Non-Member / Student:
- Access to all scientific sessions
- Entry to the exhibition and poster areas
- Welcome Cocktail – Please note: Attendance at the Welcome Cocktail is subject to venue capacity. You may attend only if the event is included in your confirmation email.
- Daily coffee breaks and lunches (18–22 August 2025)
- Free access to the Planet Life Exhibition at the Museu de Ciències Naturals de Barcelona
- A 10-trip public transport card (T-Casual) for metro, tram, suburban train, and buses (excludes airport transfers, non-transferable)
Exhibitor:
- Entry to the exhibition and poster areas
- Welcome Cocktail (17 August 2025) – Please note: Attendance at the Welcome Cocktail is subject to venue capacity. You may attend only if the event is included in your confirmation email.
- Daily coffee breaks and lunches (18–22 August 2025)
- Free access to the Planet Life Exhibition at the Museu de Ciències Naturals de Barcelona
- A 10-trip public transport card (T-Casual) for metro, tram, suburban train, and buses (excludes airport transfers, non-transferable)
Accompanying Persons:
- Entry to the exhibition and poster areas
- Welcome Cocktail (17 August 2025) – Please note: Attendance at the Welcome Cocktail is subject to venue capacity. You may attend only if the event is included in your confirmation email.
- Daily coffee breaks and lunches (18–22 August 2025)
- Free access to the Planet Life Exhibition at the Museu de Ciències Naturals de Barcelona
- A 10-trip public transport card (T-Casual) for metro, tram, suburban train, and buses (excludes airport transfers, non-transferable)
Optional Services/Items
- Closure Dinner (22 August 2025): €100 per delegate | €80 per student
- Childcare and Parental Support During Congress Sessions
Professional childcare services will be available during the Congress sessions for children aged 3 to 12 years, at a cost of €250 per child. Parents may also choose to supervise their children personally instead.
Please note: professional childcare services are not available for children under 3 years old.
However, for infants and toddlers under 3, a quiet space will be provided free of charge for nursing, diaper changing, or rest. This space is for parental use only — children must be accompanied at all times. The accompanying person must be registered as an Accompanying Person, unless both parents are registered participants of the conference.
** Please note that registrations for professional childcare will close on July 17. If you are interested in the service after this date, please send an email to eseb2025barcelona@aimgroup.eu so we can check availability with our professional childcare team. Thank you for your cooperation. **
- Congress T-Shirt: You can pre-order your Official ESEB 2025 T-shirt during registration for €15. It will be available for pickup onsite. Please note that the onsite purchase price is €18.
Mentorship
If you wish to support underrepresented students and researchers, you may contribute with €5, €10, €20, €50, or €100.
Payment Method
You may pay by Credit/Debit Card: MasterCard, Visa, and Amex. An automatic invoice will be sent by the system after completing the payment.
Cancellations and Refunds
| Cancellation Date | Refund |
| Until June 17, 2025 | Full refund minus €50 administrative fee |
| From June 18, 2025 | No refund |
Visa Invitation Letters
Invitation letters will be issued upon request. Please contact the Technical Secretariat for further information.
